The New Standard for Trucking Bookkeeping.
Dedicated transportation accounting, automatic factoring reconciliation, and diamond-precision IFTA compliance. One flat all-inclusive rate. Personally managed by dedicated U.S. specialists.
Works with the tools you already use
You Didn't Become a Trucker to Sit Behind a Spreadsheet.
Late-night receipt piles, unexplained factoring deductions, and quarterly filing deadlines drain your profits and take you off the road. Here is why standard CPAs fail freight fleets — and how our dedicated ledger engine solves each one.
IFTA mistakes cost thousands in fines & license holds.
Miscalculated state mileage, unassigned fuel gallons, or late quarterly returns trigger severe state audits, fleet registration freezes, and heavy penalties.
Motive ELD Miles
38,420 mi
Fuel Matched
100% Verified
We file accurately & on time, every quarter.
Guaranteed 48-state compliance with zero late fees.
IFTA mistakes cost thousands in fines & license holds.
Miscalculated state mileage, unassigned fuel gallons, or late quarterly returns trigger severe state audits, fleet registration freezes, and heavy penalties.
Motive ELD Miles
38,420 mi
Fuel Matched
100% Verified
We file accurately & on time, every quarter.
Guaranteed 48-state compliance with zero late fees.
Factoring advances don't reconcile themselves.
Between advance rates (95%), reserve holdbacks, wire processing fees, and chargebacks, standard CPAs lose track of where your freight revenue actually went.
Gross Freight Bill
$8,400.00
Advance & Reserve
$7,980 / $420
We match every advance, reserve & holdback.
No missing settlement money. Complete cash trail certainty.
Your books should tell you which truck is profitable.
Lumping all diesel, tires, insurance, and repairs into one giant bucket blinds you to which unit generates strong net margin and which rig is bleeding cash.
Unit #102 Margin
$2.84 / mi (+$4.1k)
Unit #105 Margin
$1.91 / mi (⚠️ High Idle)
We deliver unit-level P&L every month.
Clear cost-per-mile visibility across every tractor and driver.
Your Dedicated Transportation Financial Partner, Bringing Complete Clarity to Daily Logistics Operations.
Specialized accounting, mileage telemetry, and IFTA filing designed exclusively for owner-operators and carrier fleets. Stop losing sleep over fuel card leaks, audit fines, or messy general ledgers.
Per-Truck Profitability
Know exactly which rig is generating strong net margins and which is silently draining your cash reserves. We isolate revenue, diesel fuel consumption, driver pay, maintenance, and insurance down to each individual tractor.
IFTA Data Organization
We track your fuel card purchases and ELD mileage across state lines, organizing the complex data you need to ensure your quarterly International Fuel Tax Agreement (IFTA) filings are accurate and penalty-free.
Accurate Books
We deliver monthly P&L, Balance Sheet, and Statement of Cash Flow reports that offer insight into your company’s financial health and enable you to make informed decisions.
Personalized Onboarding
Transitioning your books is completely effortless. Your dedicated U.S. transportation onboarding specialist connects directly to your existing tools—QuickBooks, your ELD provider, fuel cards, and factoring portals—organizing your chart of accounts and historical records without interrupting your daily hauling.
Additional Business Formation & Compliance Services
Everything you need to form, structure, and grow a compliant trucking or logistics company.
LLC Formation & State Filing
Fast state formation, Articles of Organization, Operating Agreement, and federal EIN setup with statutory representation included.
Digital Suite & Web Design
Custom mobile-friendly website, business domain registration, SSL security, and Google/Microsoft professional corporate email suite.
Get Started in Three Simple Steps.
Fast, zero-friction setup designed so you never have to take time off the road.
Free Fleet Assessment
A 20-minute call to review your trucks, current setup, and pain points. We identify any missed deductions or pending IFTA reconciliation risks immediately.
We Build Your System
QuickBooks, Rigbooks, and fuel card integrations connected in days, not weeks. We set up per-truck tracking so every expense flows to the correct unit.
You Drive. We Handle the Rest.
Monthly reports delivered to your dashboard. IFTA filed on time. Zero surprises. You focus on dispatch and driving while your books stay pristine.
Why Fleets Choose Us Over Traditional CPAs.
Standard accountants don't understand lumper fees, factoring reserves, or multi-state IFTA matrices. We built our entire platform around them.
Flat Monthly Pricing. Never Hourly.
Traditional accountants bill you by the 15-minute phone call. Stratefile charges one predictable flat fee per truck with unlimited support.
Real Humans, Real Trucking Experience.
You talk to a U.S.-based specialist who speaks freight language — understanding lumper fees, driver detention, and per-diem rules — not a generic chatbot.
Books That Are Always Audit-Ready.
We keep your records clean, categorized, and backed by verifiable fuel receipts so a state DOT or IRS audit never catches you unprepared.
Trusted by Owner-Operators and Small Fleets.
See how drivers across the country stopped stressing over receipts and started protecting their margins.
“Before Stratefile, I was spending every Sunday matching Pilot and Love's fuel receipts with factoring stubs. Now I get a clean P&L every month and don't worry about IFTA.”
“My previous CPA didn't understand factoring chargebacks or per-diem deductions. Switching to Stratefile saved me thousands in missed deductions and gave me back my weekends.”
“Having per-truck P&L changed our whole operation. We immediately saw which unit was eating our profits in maintenance and fuel. Best investment we made this year.”
Frequently Asked Questions
Everything you need to know about how our trucking bookkeeping and IFTA filing works.